Privacy notice

1. Purpose and scope

This notice describes the use of Google account data by Hermes Secretary and the separate information website hosted on Cloudflare Pages. The assistant is operated by its owner for personal use and is not offered as a public service.

Google data is used to carry out the owner’s email and scheduling tasks. Depending on the features enabled, these tasks may include reviewing or summarising information, preparing replies and managing calendar entries.

2. Google permissions and data

The assistant’s access depends on the permissions granted through Google’s authorisation process and the features enabled:

• Gmail: access may include message content, subjects, sender and recipient details, dates and labels. Sending or changing messages is possible only where the corresponding permission has been granted and the feature is used.
• Google Calendar: access may include calendar and event information, such as titles, descriptions, dates, times, locations and attendees. Creating, changing or deleting events depends on the permissions granted and the feature used.

Email and calendar entries may contain information about other people. Content selected for a task may therefore include their personal information as well as the owner’s.

3. External AI processing

When AI features are enabled, relevant email or calendar content, the owner’s instructions and related context may be sent to an external AI model provider to generate a response, summary, draft or other requested output.

The provider’s handling of this content, including retention and any use for model improvement, depends on the provider, service terms and account settings in use. The owner should review these before enabling AI processing of Google account data.

4. Storage and retention

The assistant may retain authentication tokens needed for continued Google access. Depending on its configuration, it may also keep task history, cached content, generated outputs or logs containing email or calendar information.

Storage location, access controls and retention depend on the assistant’s actual configuration and the services enabled. This notice does not specify a fixed deletion period or a guarantee that all processing and storage remain on the owner’s device. Enabled AI providers may retain requests or outputs under their applicable terms and settings.

5. Access controls and removal

The owner can review or revoke Hermes Secretary’s Google access through Google Account connections. Google provides guidance on managing third-party access.

Revoking access stops further access through that connection. It does not itself delete content already held by the assistant or an external provider. Stored copies need to be reviewed and removed separately, using the controls available for that storage or provider.

Privacy questions about this personal-use assistant can be raised directly with its owner through an existing communication channel.

6. This website and updates

These static information pages contain no sign-in, data-entry forms, analytics scripts or advertising scripts. Visiting them does not grant the assistant access to a Google account.

The site is hosted on Cloudflare Pages. Cloudflare may process technical request information, such as IP addresses and request details, to deliver and protect the site. See Cloudflare’s privacy policy for its practices.

This notice may be updated when the assistant’s permissions, processing or configuration change. The date above identifies the latest revision.